Connecting laptops using Windows 7 user guide

The following is a guide to connecting a laptop using Windows 7 to the projection system in shared teaching spaces and meeting rooms at the University of Melbourne.

Laptops differ depending on the model, manufacturer and operating system installed. Because of this, we cannot guarantee your laptop will work straight away when connecting it to a teaching spaces' projection system.

To avoid delays, we recommend familiarising yourself with connecting your laptop to an external monitor or projector.

Starting up the multimedia system

This generally involves touching the touch panel screen. Refer to the specific guide for the teaching space for instructions on how to operate the projection system - see room search for details.

Connecting your laptop

Connect your laptop to the teaching space's multimedia system before starting your laptop.

  1. Connect power.
  2. Connect the installed VGA or HDMI cable to the corresponding output on your laptop.
  3. Connect to the network (if internet required).

See Connecting to the network for step-by-step instructions on how to configure your laptop's network settings.

Turning on your laptop

  1. Press the power button on your laptop.
    If your laptop has been in standby mode, we recommended that you restart it.
  2. Wait while the operating system starts up.

Starting the projector

See room search for instructions on using the multimedia system in a teaching space.


Most laptops will automatically display via the projector - if your laptop does not automatically display, check that the VGA or HDMI cable is securely connected to your laptop and the lectern input.

If this does not help, you will need to mirror your laptop's video output:

  • Hold down the Function (FN) key on your laptop's keyboard
  • At the same time press the relevant F key (located in the top row of keys on your laptop's keyboard - usually F3, F5 or F8). This key will be identified with either a suitable legend (for example, LCD/CRT), or with a graphic of two overlapping screens.

NOTE: There is usually a slight delay between pressing these key combinations and the video output mirroring.

Generally, pressing these keys:

  • Once will send the image to the data projector and cut it off from the laptop
  • Twice will send the image to the laptop and cut it off from the data projector
  • Three times will send the image to both the laptop and the projector.

Not all laptops follow this exact sequence; you may have to experiment with your laptop to find the correct sequence.

If you can not work out the correct key combination for your laptop, have a look at this on-line chart that lists the video activation commands for common laptop manufacturers.

If this does not help, refer to your laptop's user manual about connecting it to an external monitor or projector.

Connecting to the network

You can connect to the University of Melbourne network via wireless or a physical network port.

Laptop network ports in shared teaching spaces are connected to the Centrally Allocated Teaching Spaces (CATS) network, served by DHCP.

  • Laptops do not need to be registered for DHCP to allocate an IP number on the CATS network.
  • The IP number and host name allocated on the CATS network will differ from those allocated in your normal work and home environment. This may limit access to network services which are restricted by IP number.
  • Record all of your original settings carefully before making any changes.
  • If you have any doubts, contact your LITE (Local IT Expert).

Connecting the supplied blue network cable to your laptop's ethernet port should automatically connect your laptop to the university network. The connection process takes approximately 20 seconds.

If, after connecting the network cable, you still do not have network connectivity, follow the instructions below to enable DHCP on your laptop.

Network cable
Network cable

Changing network settings

There are a number of ways to change your laptop's network settings. If you are unfamiliar with the process, follow the instructions below.

  1. On the taskbar, click Start.
  2. Click Control Panel.
Opening the Control Panel
Opening the Control Panel
  1. Under Network and Internet, click View network status and tasks.
Selecting View network status and tasks
Selecting View network status and tasks
  1. Right-click Local Area Connection.
  2. Click Properties.
Selecting Local Area Network Properties
Selecting Local Area Network Properties
  1. Select Internet Protocol Version 4 (TCP/IPv4).
  2. Click Properties.
Selecting Internet Protocol Version 4 Properties
Selecting Internet Protocol Version 4 Properties
  1. Select Obtain an IP address automatically.
  2. Select Obtain DNS server address automatically.
  3. Click OK.
  4. Close all open Control Panel windows.

You will now be able to connect to the network via your internet browser.

When you have finished, remember to shut down the multimedia system and lock any cupboards you may have unlocked.

Selecting Obtain an IP address automatically and Obtain DNS server address automatically
Selecting Obtain an IP address automatically and Obtain DNS server address automatically

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